GDPR Privacy Notice – Workforce

The categories of school workforce information that we collect, process, hold and share include:

  • Name, Address, Date of birth, marital status and gender, ethnic group
  • Next of kin and emergency contact numbers
  • Salary, annual leave, pension and benefits information
  • Bank account details, payroll records, National Insurance number and tax status information
  • Recruitment information, including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process
  • Contract information such as start dates, hours worked, post, roles and salary information
  • Qualifications and employment records, including work history, job titles, working hours, training records and professional memberships
  • Employee Number / Teacher number
  • Performance information
  • Qualifications and where relevant subjects taught
  • Outcomes of any disciplinary and/or grievance procedures
  • Absence data
  • Copy of driving licence
  • Photographs
  • CCTV footage
  • Data about your use of the school’s information and communications system
  • Medical information (where relevant)


Why we collect and use this information

We use school workforce data to:

  • enable the development of a comprehensive picture of the workforce and how it is deployed
  • inform the development of recruitment and retention policies
  • enable individuals to be paid
  • facilitate safer recruitment
  • support effective performance management
  • allow financial modelling and planning
  • enable ethnicity and disability modelling
  • improve the management of workforce data across the sector
  • support the work of the School teachers Review Body

For full details around the lawful basis on which we use this information please click on the PDF link below:

  Privacy Notice GDPR Workforce.PDF


Link School Springwell Dene
Swindon Road, Sunderland, Tyne & Wear  SR3 4EE

Tel: 0191 561 5777

Office Opening Times

Mon-Thurs: 8am – 4:30pm

Friday: 8am – 4pm

Link School Pallion
Waverley Terrace, Sunderland, Tyne & Wear SR4 6TA

Tel: 0191 561 4777



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